Tropical Party Guide

FREE party tips to help you prepare

Are you ready to start preparing for your party? Okay, let’s get started with some suggestions to help relieve the stress.


The Invites        

There are a few important decisions to be made before you send out your invitations

Invitation Theming - Sprinkle some silk flower petals or hibiscus scatter into the envelope for a bit of fun.  You could also add a lei and ask guests to wear it along with their best Hawaiian outfit to start the party off with lots of colour and fun.  You can even create a more personalised invitation  by taking your photo in the Luau Couple photo poster and using that as one side of your invitation.


Date - It’s a good idea to check the proposed date and time with “key” friends before committing.

Time - It is important to state a starting time on the invitations. You may also wish to state a finishing time, especially if the event is held at a hired venue. Also leave plenty of time to send out the invitation.

Location - You have a couple of basic choices with the most popular being “home” where you’ll have plenty of time to set-up and have all your supplies close at hand. The obvious disadvantage is, cleaning the house before and after the party, possible damage and space limitations.

Remember to include on the invitation anything you may wish the guest to provide such as alcohol. If you plan on providing alcohol, make sure to add a footnote that guests should arrange alternative transport home, rather than driving.

You have to enjoy the party!  The golden rule for the party host is, don’t try and do everything on your own. Arrange for friends to help with the food and serving at the event. Alternatively you may choose to hire wait staff or have the whole event catered, allowing you to enjoy the celebration as much as everyone else.

The Ambience 

Choosing an outdoor location with a lot of greenery and sand is preferable for a Luau. If your outdoor area is lacking in these areas you could hire palm trees and have sand delivered to the location for great affect. The cheapest and most effective way to decorate the party area is by using beach towels as table covers, umbrellas, old fishing nets, hammocks. You could use leaves from banana palms to decorate the food tables and place pineapples, coconuts, watermelons and other fruits around the table to create a tropical theme. Then hang hula skirts around the edges of the tables.

If your budget doesn’t allow for hula skirts, silk flower leis and headdress for each guest, make sure it does cover the wait staff. Advise partygoers to attend in traditional attire such as Hawaiian shirts and shorts, sarongs & bikini tops and flip flops. As each guest arrives have the costumed wait staff at the front door with a lei and a welcome cocktail for each guest.


The Entertainment

What’s a Luau without a Hawaiian band complete with hula dancers? By hiring a themed band, not only will you be supplied with great songs all night but you can also learn how to hula from the experts. To bring out the adventurous side in your guests you could hire a Mechanical Surf Rider, which is a fantastic simulation of real surfing. Most companies provide padding and require and area of 5m x 4m x 3.5m high. Hiring fire breathing entertainers is the perfect way to complete the party atmosphere.

Party games are a great way for guests to get to know each other better and get everyone into the party spirit. Everyone should remember the hula and this game will provide loads of laughs for all. Hula Hoops are also entertaining and you could have group competitions to see who can swivel their hoop for the longest.


The Food

What better way to celebrate a Luau than with a spit roast or hungi. Look in your local yellow pages for companies that provide spit roasts. You could make your own Hungi at home by digging a large whole in the ground approx. 1/2 a metre deep and 1metre long. Next start a fire in the bottom using paper and kindling. Once the fire is started use thicker timber to create a large fire and then put large rocks into the fire. The rocks should be scalding and the fire simmering when you layer with banana leaves. This whole procedure generally takes half a day. Next it is time to create a basket using chicken wire and then place the meat and vegetables, all wrapped in alfoil, into the basket and place on top of the banana leaves. Lastly place wet sacks over the food and then place the soil back over the sacks, completely covering the whole. The food is generally steamed for half a day.

Dessert can be made easy with platters of fruit. The most appropriate way to serve beverages is in cut-out pineapples, coconuts and watermelons and then decorating with straws, drink umbrellas and cocktail animals plus lots of fruit.


ALOHA PUNCH - 1 large can crushed pineapple, 2 cups Guava juice, 1 cup Apricot nectar, 3 cups Orange juice, 1/2 cup each of Lemon & Lime juice, 8 cups Rum, 4 cups Ginger ale. Mix all the ingredients, add a block of ice (water or juice from pineapple) and garnish with mint sprigs

FISH HOUSE PUNCH - 1 1/2 cups Sugar, 1 Qt. Lemon Juice, 2 Qt. Rum, 2 Qt. Water, 4 oz. Peach Brandy, 1 Qt. Cognac, 1 cup sliced peaches. In a 2 gallon punch bowl, dissolve sugar in the lemon juice; add rest of ingredients except peaches. Let stand at least 2 hours to "ripen". Add block of ice to which peaches were frozen in. Garnish with extra peaches. (Makes 1 1/2 gallons)


The Checklist

Tick each of these items off to make sure your party will be a blast!                                                      


1.  Pick party date & time   



2.  Plan a menu & go shopping   


3.  Decide on the entertainment   



4.  Arrange for help on the party day               



5.  Write out finale schedule   



6.  Get an exact guest count   



7.  Buy remaining party food, charge the camera, get ice and other incidentals   


Lastly remember that mishaps may occur so keep your sense of humour, even if not every aspect of the party goes off as planned. The most important part is to relax, take a breath, and try to enjoy the party as much as your guests.

Thank you for including parties in packages in your celebration and we wish you the best of luck with your themed party.